Local, non-profit: These are organizations from Warren County whose function includes the presentation of artistic performances. These organizations typically handle arrangements and/or performance themselves, and any profits remain with the organization. Examples include the Concert Association, the Barbershoppers, the Rotary Club, the Warren Players, the Festival of the Arts, and the Warren Civic Orchestra.

Promoter nonprofit:There are organizations from Warren County whose use of the Theatre is strictly a moneymaking operation. These organizations typically turn the arrangements over to an agent, and that agent receives any profits over and above percentage or flat dollar amount given to the sponsoring organization. Examples include the Fraternal Order of the Police, the Lions Club, and the Jaycees.

Private, Commercial: These are individuals or organizations that are not registered nonprofit organizations, whose use of the Theatre is a moneymaking operation or a private affair.

Questions concerning which category is appropriate for your event should be directed to the Administrative Manager at (814) 723-7231. Requests for the use of a rate appropriate to a different category require review by the Board of Trustees.

Reduction in cost:

1. In special cases, tax-exempt, non-profit organizations that provide free admission to the general public may request a lower rate. This is subject to approval by the Executive Director. The lower rate is usually one-half the standard rate.
   
   
2. Special rental rates may be set by action of the Trustees for situations not adequately covered by these standard fees.
   

Add-on Costs:

1. Rehearsal time and setup time beyond the 6-hour rental period on the same day as the performance: $40.00 per hour.
   
   
2. Rehearsal time and setup time on days other than performance days: $40.00 per hour (minimum of six hours or $240.00).
   
   
3. Additional manpower: The Trustees will provide additional manpower for $15.00 per hour per man. These extra stagehands normally help load in or load out and assist during performances under the direction of the stage manager. Sponsoring organizations have the option of providing these extra stagehands themselves.
   
   
4. Air conditioning: $100.00 per day.
   
   
5. Sales of records, T-Shirts or memorabilia: $100.00 per performance.
   
   
6. Concessions/soft drinks: The Library Theatre may sell soft drinks at intermission with proceeds to go to Theatre renovations. Sponsoring groups may not serve or sell food or drinks.
   
   
7. Supervision: Events that cater primarily to children and events such as rock concerts require that the sponsoring organization provide adequate security. For children’s events, four adults are required to be on duty for the entire performance. In the case of other events, two to four security guards are required. Definition of what constitutes adequate security will be determined solely by the Executive Director when the rental contract is drawn up.
   
   
8. Extra cleanup: If the Theatre or Library Room is left in such a condition that special cleaning is required, an additional fee will be charged. Performances that use glitter, snow, confetti or other hard-to-remove materials, or that result in damage or unusual wear to facilities (such as flash powder burns on the stage floor) are examples of cases where special cleaning or repair is required.
   

The Library Room in the Struthers Library Theatre
Information For Renters

The Library Room may be rented for $300.00 for a four-hour period. Additional beyond the basic four-hour rental period can be added for a $25.00 per hour charge. The rental fee is due on or before the rental date.

Renters will be allowed the use of the room for setting up and preparing for the event for no extra charge.

Included in the fee is the use of the Library Room, the limited kitchen facility and the Theatre mezzanine.

A representative of the Theatre will be present during rental periods.
The Library Theatre will provide manpower for normal setup - specifically for placing tables and chairs. If special setup or cleanup after the event is needed beyond normal requirements, a commercial charge will be imposed reflecting the additional work.

The room has ten round tables seating ten persons each and 100 chairs. Four eight foot and four six foot rectangular tables are also available.

NOTE: The maximum capacity for a sit-down dinner is 135 persons.
Floor length tablecloths for the round tables are available for rent for $20.00 each. Linen napkins are available for rent at $1.00 each. The renter is liable for any damage to the linens.

NOTE: The beverage bar and fireplace furniture are permanent fixtures and must not be removed for any reason.

Food and other items should be brought to the Library Room by the back stairway leading from Third Avenue to the rear of the room. Entrance to the Library Room for the event is through the main lobby. The Library Room is accessed only by stairs. It should not be considered handicapped-accessible.

For further information call (814) 723-7231.